Digital Field Supervision • Texas PHC (Non-Skilled)
Replace PHC Paper Packets with
Audit-Ready Digital Documentation.
PHC Tracker automates supervisor scheduling, visit packets, signatures, and compliant record storage.
Generate IRS-style fillable PDFs aligned to Texas PHC documentation expectations — faster, cleaner, and easier to retrieve.
Remote + In-Person Signatures
Audit Retrieval by Date
AI Voice Notes (EN/ES)
HIPAA & HB300-aligned workflows • Built for supervisors using tablets/laptops • Designed for compliance reviews
Compliance-first foundation
Everything Needed to Replace Paper Packets — Without Creating Compliance Risk
PHC Tracker is built around the real PHC supervision pain points: paper packets, missing data, delayed signatures,
inconsistent notes, and time-consuming audit retrieval. The platform standardizes documentation into a repeatable workflow.
Digital PHC Packets
Smart Scheduling + Auto-Fill
Audit Retrieval by Date
Remote + In-Person Signatures
Role-Based Access + QA
HIPAA & HB300-Aligned
How It Works (Supervisor Workflow)
This is the flow agencies use to cut rework and complete packets faster — while keeping records audit-ready.
1) Schedule Visit
2) Complete Packet
3) Sign & Approve
4) Retrieve Anytime
Why this matters
- Less rework (no reprinting/scanning)
- Fewer missing fields/signatures
- Cleaner documentation consistency across staff
- Audit retrieval becomes a 1–2 minute task, not a scavenger hunt
Unified Digital Signatures (Trackable + Time-Stamped)
Stop chasing signatures. PHC Tracker supports remote secure links and in-person touchscreen signatures.
Signature tracking and timestamps help agencies verify completion during audits.
- Unique secure link per signer (no login)
- Time-stamped audit trail
- Reduces missing signature risk
- Speeds packet completion and approvals
Paper vs PHC Tracker (What Changes)
Paper Packets
- Printing/scanning and manual filing
- Missing fields + signatures discovered late
- Inconsistent notes across supervisors
- Audit retrieval takes hours/days
- High risk of misplaced documentation
PHC Tracker
- Structured entry + automated PDF output
- Signature flow with timestamps and tracking
- Standardized documentation quality
- Audit retrieval by date in minutes
- Secure retention + backups support compliance needs
AI Voice Notes + Bilingual (EN/ES)
Supervisors can dictate in English or Spanish — PHC Tracker produces clean, compliant English notes to standardize documentation.
- Bilingual UI toggle
- Voice-to-text notes (EN/ES)
- Rewrite into compliant English notes
- Audit-ready storage and retrieval
Ready-to-Use PHC Packets
Start immediately with essential PHC visit packets and add more templates as your agency grows.
Start of Care
PRN Supervisory
ISP Changes
Annual Assessments
Attendant Orientation
Post Hospital
Simple, Market-Friendly Pricing
Predictable pricing designed for PHC agencies: unlimited clients/visits/records, with low per-supervisor add-ons.
Standard
- Up to 2 supervisors included
- Unlimited clients, visits & records
- All core features
- $20/mo per additional supervisor
AI-Enhanced
- Everything in Standard
- Up to 3 supervisors included
- AI voice notes (EN/ES)
- $25/mo per additional supervisor
* ROI varies by visit volume and current workflow. Demo includes a quick ROI walkthrough for your agency.
Book a Demo — See Your Workflow Live
We’ll show scheduling → packet completion → signatures → PDF output → retrieval-by-date.
If you want, we’ll map one of your existing packets and highlight where you’ll save time and reduce compliance risk.
Phone: (956) 804-6600
Email: [email protected]
Office
Suite-B13, 1904 East Griffin Parkway
Mission, TX 78572
Built for Every Role in a PHC Agency
PHC Tracker isn’t just “forms.” It’s a workflow system that makes each team member faster, reduces mistakes,
and keeps leadership audit-ready without needing more staff.
Agency Owner / Administrator
- Predictable compliance: standardized packets + timestamped signatures reduce missing docs.
- Faster audits: retrieve any document by date (no searching folders/boxes).
- Lower operating cost: less printing/scanning and less rework.
- Scale without extra headcount: supervisors finish documentation faster, allowing more visits.
Field Supervisor
- Less typing: auto-fill client/provider/visit details to reduce repeated entry.
- Finish same-day: structured fields + signature flow prevent “I’ll do it later.”
- Mobile-friendly workflow: works for field use (tablet/laptop).
- AI voice notes: dictate EN/ES; get clean compliant English notes.
QA / Compliance Team
- Audit-ready structure: packets are standardized and easier to review consistently.
- Quick spot checks: retrieve records by date and confirm signatures/timestamps.
- Reduce risk: fewer missing documents and fewer inconsistent notes.
- Better internal oversight: approvals + feedback workflows (role-based).
Do More Work With Less Time, Fewer People, and Lower Cost
PHC Tracker targets the biggest productivity drains in PHC supervision:
repeated data entry, printing/scanning, chasing signatures, rework from missing fields,
and slow audit retrieval. Agencies use it to increase visit throughput and reduce operational waste.
%
Documentation Time Saved (Typical Est.)
%
Printing/Scanning Cost Reduced (Typical Est.)
%
Audit Retrieval Speed Gain (Typical Est.)
Where the Savings Come From
- Auto-fill: reduces repeated typing for client/provider/insurance details.
- Structured packets: fewer missing fields means less rework.
- Unified signatures: reduces delays and incomplete packets.
- Fast retrieval: audit/QA tasks become minutes instead of hours.
- Standardized notes: better consistency across staff reduces corrections.
How This Helps You Scale
When supervisors complete documentation faster and with fewer errors, agencies typically
increase throughput without hiring more admin staff.
Your demo includes a quick ROI walkthrough based on your supervisor count and visit volume.
* Estimates are typical ranges for agencies moving from paper-heavy workflows to structured digital documentation.
Actual results vary.
Frequently Asked Questions
Here are the most common questions agencies ask before booking a demo.
Is PHC Tracker compliant and safe to use?
It supports signature traceability and record history to help agencies reduce compliance gaps.
